ToolRankBest AI tools for Microsoft Teams users
Updated 16 Oct 2026 · Prices from vendor pages only · How we rank →
The short answer
Each of these tools lists Microsoft Teams among its integrations or platforms. Microsoft Copilot comes first: built into Microsoft's apps and available free for consumers, with business plans bundled with Microsoft 365. The cheapest verified paid plan here is Krisp Core ($8/user/month annually or $16 monthly). 3 of the 5 have a free plan we could confirm. Every price below is from the vendor’s own page, checked 16 Oct 2026.
Ranked shortlist
- Microsoft Copilot: Built into Microsoft's apps and available free for consumers, with business plans bundled with Microsoft 365. Plan: Microsoft 365 Copilot Business: $18/user/month paid yearly (shown as reduced from $21)
- Otter.ai: Meeting transcription and AI notes. Plan: Pro: $8.33/user/month annually or $16.99 monthly
- Krisp: Noise cancellation and meeting notes. Plan: Core: $8/user/month annually or $16 monthly
Unlimited AI note-taker, bot-free - Fireflies.ai: Unlimited transcription even on the free plan, across Zoom, Meet and Teams. Plan: Pro: $10/seat/month annual ($18 monthly)
- Fathom: Free AI meeting notetaker for Zoom, Meet and Teams. Plan: Team: $15/user/month annually or $19 monthly
2 user minimum
Tools come from several ToolRank categories, so they are grouped by category and then by each category’s editorial rank. Anything we couldn’t confirm on a vendor page says “Not yet verified”.
Side by side
| Rank | Tool | Relevant plan | Starting price | Free plan | Best for | Main limitation | Last checked |
|---|---|---|---|---|---|---|---|
| #1 | Microsoft Copilot | Microsoft 365 Copilot Business: $18/user/month paid yearly (shown as reduced from $21) | $18/user/month (Copilot Business, paid yearly) | Not yet verified | People and teams living in Word, Excel, Outlook and Teams | Business Copilot pricing is per user and tied to Microsoft 365 annual subscriptions. | 16 Oct 2026 |
| #2 | Otter.ai | Pro: $8.33/user/month annually or $16.99 monthly | $8.33/user/month (Pro, billed annually; $16.99 monthly) | Basic: free forever | Meeting transcription and notes for individuals and small teams | Promotional discounts were shown on the pricing page; check the current price at checkout | 16 Oct 2026 |
| #3 | Krisp | Core: $8/user/month annually or $16 monthly Unlimited AI note-taker, bot-free | $8/user/month (Core, billed annually; $16 monthly) | 7-day free trial, no card | Bot-free meeting notes and noise cancellation | No permanent free plan listed, only a 7-day trial | 16 Oct 2026 |
| #4 | Fireflies.ai | Pro: $10/seat/month annual ($18 monthly) | $10/seat/month (Pro, billed annually; $18 monthly) | Unlimited transcription, limited AI summaries, 400 mins storage/team, 20 AI credits | Teams that want searchable meeting notes | Free plan: limited AI summaries and 400 mins storage per team. | 16 Oct 2026 |
| #5 | Fathom | Team: $15/user/month annually or $19 monthly 2 user minimum | $15/user/month (Team, annual; $19 monthly, 2-user minimum) | Free forever: unlimited recordings and instant summaries | Free meeting recording and summaries | Team plans require at least 2 users | 16 Oct 2026 |
Prices as listed by each vendor on the last-checked date, USD, before tax. Plans and limits change, so follow the sources below.
Who should pick which
Pick Microsoft Copilot for people and teams living in Word, Excel, Outlook and Teams (Microsoft 365 Copilot Business: $18/user/month paid yearly (shown as reduced from $21)); think twice if you don't use Microsoft 365. Pick Otter.ai for meeting transcription and notes for individuals and small teams (Pro: $8.33/user/month annually or $16.99 monthly). Watch out: promotional discounts were shown on the pricing page; check the current price at checkout. Pick Krisp for bot-free meeting notes and noise cancellation (Core: $8/user/month annually or $16 monthly). Watch out: no permanent free plan listed, only a 7-day trial. Pick Fireflies.ai for teams that want searchable meeting notes (Pro: $10/seat/month annual ($18 monthly)); think twice if you rarely have meetings. Pick Fathom for free meeting recording and summaries (Team: $15/user/month annually or $19 monthly). Watch out: team plans require at least 2 users.
FAQ
Which of these is cheapest?
Krisp Core ($8/user/month annually or $16 monthly) is the lowest paid price we verified on this list (https://krisp.ai/pricing/, checked 16 Oct 2026). Check the vendor page for tax, billing period and usage limits.
Which of these have a free plan?
Otter.ai: Basic: free forever; Fireflies.ai: Unlimited transcription, limited AI summaries, 400 mins storage/team, 20 AI credits; Fathom: Free forever: unlimited recordings and instant summaries.
How were these tools chosen?
They are the tools in ToolRank's rankings with Microsoft Teams listed by the vendor, confirmed on the vendor's own website on 16 Oct 2026. Tools we could not verify are left out rather than guessed, and anything unconfirmed is marked Not yet verified.
Sources
- Microsoft Copilot: Microsoft 365 Copilot pricing checked 16 Oct 2026
- Otter.ai: Otter.ai pricing checked 16 Oct 2026
- Krisp: Krisp pricing checked 16 Oct 2026
- Fireflies.ai: Fireflies pricing checked 16 Oct 2026
- Fathom: Fathom pricing checked 16 Oct 2026
Related comparisons
Profiles: Microsoft Copilot · Otter.ai · Krisp · Fireflies.ai · Fathom
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